Symphony Spaces

One portal for every space, every site.

No more room bookings buried in emails, separate calendars or uncertainty over what is actually available. Symphony Spaces gives your people one clear place to find spaces, check live availability and book what they need.

It goes beyond room booking too. Workplace hospitality can be ordered directly to the space from approved menus, with departmental cost codes and budgets built into the process. Bookings, changes and reminders can flow into calendars and Microsoft Teams, keeping bookers, facilities and catering teams in the loop. The system can also easily handle car park provision.

For organisations managing multiple buildings or sites, Symphony Spaces gives you the controls and insight to manage the whole estate. Set working hours, booking rules, approvals and closures then track utilisation, peak times, booking volumes and no-shows from one central view.

Key features of Symphony Spaces

• Find the right space fast – search by date, building, capacity and room attributes, or use the live availability grid to see what is free at a glance.
• Simple, flexible booking – book in seconds, hold a space while you decide, create recurring bookings and amend existing bookings without starting again.
• Smarter use of space – optional check-in rules can release rooms when nobody turns up, helping reduce wasted capacity.
• Order catering with the room – choose from approved menus, add quantities and delivery times, and allocate spend to departmental cost codes.
• Keep budgets under control – route catering orders for approval and manage spend against shared departmental budgets.
• Connected calendars and notifications – confirmed bookings can be added to Outlook, Apple Calendar or Google Calendar with email reminders and Microsoft Teams updates available.
• Rules that work across your estate – manage working hours, blackout dates, closures, booking horizons, minimum notice, duration limits, turnaround buffers and approvals.
• One place for actions and messages – bring approvals, space requests, facilities messages and notifications together in My messages.
• Live estate-wide insight – track utilisation, peak times, booking volumes, cancellations and no-shows by site, building or space, with exportable reporting.
• Built for multiple sites and brands – manage sites, buildings, spaces and car parking centrally, with white-labelling options for your colours, fonts, logo and product name.
• Secure access and administration – invite-only accounts, two-factor authentication, role-based access and optional Microsoft Entra / OIDC single sign-on.